Sr Executive Administrative Assistant - Health Administration
Virginia Commonwealth University
Richmond, VA
Full-time
Administration / Clerical
Posted on May 2, 2024
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Summary
The VCU Department of Health Administration invites candidates to apply for the Sr. Executive Administrative Assistant position. Reporting to the Manager of Career and Administrative Services, the Sr. Executive Administrative Assistant will support the Chair and the Associate Dean for Inclusive Excellence and Belonging. The main duties of this position include:
- Provides executive assistant support to the Chair
- Establishes welcoming and positive atmosphere and effectively manages systems and protocols in the Chair's Office
- Acts as liaison with college and university leadership, assisting in relationship building with various constituents and leadership offices; tracking, monitoring, and following the progress of projects, action items, and strategies that emanate from the Chair's office; initiating subsequent follow-up meetings and communication for key stakeholders
- Serves as department receptionist: greets all visitors, answers and directs phone and email inquiries, responds to inquiries in a friendly and helpful manner, answers questions promptly and accurately
- Co-leads planning, communicating, and executing internal and external department events (lectures, annual alumni awards reception, alumni reunion, alumni receptions at national conferences, department graduation celebrations) in coordination with the Director of Outreach and Professional Affairs
- Manages logistics for events and meetings (internal and external), including compliance with all college and university level event paperwork, managing guest lists and RSVPs, space reservations, parking coordination, event registration, catering needs, volunteer management, etc.
- Stays updated on university systems and best practices as relates to role responsibilities including procurement, travel booking, records management, space reservations, facilities and IT ticketing, etc.
- Writes and disseminates various communications to external audiences, including posting on social media outlets
- Bachelor's degree or equivalent combination of experience and education
- 1-3 years of related experience providing administrative support or equivalent combination of education, experience, and training
- Exceptional written, verbal, and interpersonal communication skills, with the ability to communicate at all levels of the organization
- Outstanding customer service skills and a high degree of professionalism
- Excellent independent problem solving and decision making skills
- Ability to multitask, be resourceful and creative, and have the ability to show individual initiative
- Demonstrated experience working with confidential information
- Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU
- Previous work experience supporting leadership in academic environment
- Previous work experience managing student workers and/or volunteers
- Knowledge of University policies and procedures and ability to provide accurate information in response to questions and inquiries
- Experience with VCU systems: RealSource, ChromeRiver, eServices, RADAR, T4, etc.
Position Details:
Department: Health Administration - College of Health Professions
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100
Exemption Status: Non-Exempt
Contact Information:
Contact Name: Beth Ayers
Contact Email: bwayers@vcu.edu
