Asst Dir Competitive & Recreational Programs

As part of the Student Affairs Wellness team, Campus Recreation promotes the overall health and wellness of our entire community providing inclusive recreational and fitness opportunities. The Assistant Director of Competitive & Recreational Programs provides strategic leadership, management, and oversight of competitive and recreational programs ensuring activities reflect the comprehensive needs, interests, and desires of the Pitt community. Core responsibilities include leading, supervising, and assessing intramural and recreational sports, club sports, and esports offerings; leading and guiding Club Sport Council; managing and supervising program staff; and contributing to the strategic planning and collaboration efforts of the Campus Recreation Department and Student Affairs Wellness Team. As the Campus Recreation team prepares for opening of the new 9-story, 270,000 square foot recreation and wellness center, the Assistant Director will have direct impact on program visioning, planning, and implementation; operational program planning; transition to the new facility; as well as other aspects of the project. The Assistant Director leads and supervises two (2) professional staff. Directly and indirectly supervises over 40 student staff. Oversees and leads training and development of professional and student staff; manages program budgets and ensures revenue goals are met; oversees risk management; leads outreach efforts and supports marketing; develops, manages, and assesses emerging and collaborative programming. In contributing to and supporting the strategic vision, the Assistant Director ensures program offerings and work environment align with diversity, equity, inclusion, and accessibility strategies.

PROFESSIONAL and ALL TEMP / STUDENT STAFF LEADERSHIP and DEVELOPMENT

Responsible for the overall leadership, training, and development of professional and student staff in planning, organizing, and executing all phases of competitive and recreational programs. Assistant Director ensures service delivery excellence, and an engaging, inclusive, and safe participant and employee environment. Assistant Director is responsible for designing, implementing, and delivering trainings to ensure consistency of program knowledge, guidelines, procedures, and delivery of services (e.g., skill-based training to ensure staff are competent to lead and officiate programs; risk management and emergency training; operations training on sound systems, participant check-in, scheduling staff, etc.). Similarly, guides professional team in leading, coaching, supervising, and training student staff. Conducts and/or coordinates performance reviews of professional and student staff. Assistant Director leads personnel management supporting diversity, equity, inclusion, and accessibility for participants and staff. Leads, manages, trains, and supervises staff providing vision, direction, and evaluative feedback; serves as a mentor and role model in relation to performance expectations and staff development, recognizing successes and providing coaching on areas of improvement. Student staff typically exceeds 40 individuals at any time with hiring and training ongoing throughout the year. Staff positions include managers, supervisors, and officials. Provides vision, leadership, and support for department-wide student staff onboarding, training, engagement, and recognition.

PROGRAM LEADERSHIP – Management, Operations, Risk Management

Under general direction from the Associate Director, administers all aspects of competitive and recreational programs. Program oversight includes intramural and recreational sports, club sports, and esports. Responsible for overall direction, and day-to-day leadership and management of competitive and recreational programs ensuring operations and services are high quality. Promote program success, support participant and employee safety, and ensure facility cleanliness and maintenance. Operations and offerings reflect the needs, interests, and desires of the Pitt community while aligning with University, Student Affairs, and Campus Recreation strategic plans and revenue goals. Oversight includes: planning, organizing, and leading programs, events, and workshops. Providing technical officiating instruction in a variety of activities. Supporting Club Sport administration and operation; collaborating with University of Pittsburgh Student Organization Resource Center (SORC), national governing bodies (NGBs), NIRSA, as well as other related organizations. Ensuring programs and services are inclusive of underrepresented populations. Developing new and innovative programs around targeted outcomes driven by participant feedback and needs, department, and division priorities. Establishing and maintaining collaborative partnerships with Wellness Team and across campus for developing well-being programming. Working with the wellness and recreation program unit to align strategic efforts, engaging in creative design, and developing cross-programmatic initiatives. Evaluating services and programs to determine effectiveness and satisfaction; reviewing industry trends; utilizing feedback and data to identify and develop new offerings and improve existing offerings. For example, coordinating program assessments, and collecting and interpreting data, providing semesterly, annual, and ad hoc reports as requested. Developing, overseeing, and administering policies, procedures, and protocols. Managing operations within approved budget parameters. Leading and managing marketing and promotion efforts.

Serves as the primary risk manager for area. Leads, develops, and monitors risk management practices in line with industry standards, departmental plans, and University risk management policies and procedures. Proactively oversees safety; trains staff on processes and ensures appropriate implementation; documents and reports incidents and injuries; implements systems for conducting and reporting inspections and audits for resolution; ensures staff are fully trained on risk management, policies, and procedures. Works closely with the Facility & Operations unit to ensure consistency of facility use guidelines, safety measures, and emergency response protocols.

ADMINISTRATION

Serves as system administrator for various software and business management platforms (e.g., IMLeagues, SubItUp, EMS, Teams, DSE, etc.); manages access, training, documentation, reporting. Processes timecards and supports payroll processes ensuring alignment with allocated funding. Assists in developing budget projections. Develops area specifications for equipment and supply purchases. Monitors, tracks, and interprets success metrics data; compiles reports; develops recommendations based on data analysis.

Manages a program and improves student programs, services, and retention. Performs budgetary and grant functions. Manages daily office operations and operations for select services. Markets programs and services, presents workshops, and develops policies and procedures. Facilitates new student programming.

Researches, plans, coordinates, promotes, implements, evaluates, benchmarks, and improves student programs and services. Develops, plans, monitors, analyzes, and administers budgets. Promotes and markets programs and services. Presents workshops and seminars. Manages daily office operations and operations for select services. Supervises staff, which includes hiring, conducting performance reviews, documenting disciplinary actions, and overseeing other human resource administration. Manages work schedules and approves timecards. Provides professional development opportunities. Distributes and reviews work. Develops policies and procedures. Acts as a liaison and provides reporting. The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.

Daily work includes both administrative office tasks as well as extensive work in high-use, participant-centric fitness and recreation facilities requiring routine mobility within the office, the facilities (indoor and outdoor recreation spaces and sports fields), and around campus. Involves routinely moving throughout spaces (100 plus yards multiple times per shift) and moving to/from facilities. Work includes lifting, carrying, and pushing/pulling/moving items (e.g., supplies, equipment, deliveries, etc.) up to 50 pounds. Occasionally needs to lift, carry, and push/pull/move more than 50 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.