Clinical Research Operations Administrative Assistant - Alzheimers Disease Center
University of Kansas Medical Center
Kansas City, KS
Full-time
Administration / Clerical
Posted on May 3, 2024
Clinical Research Operations Administrative Assistant - Alzheimers Disease Center
Department:
SOM KC The Alzheimer's Disease Center (ADC)
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Clinical Trials Unit
Position Title:
Clinical Research Operations Administrative Assistant - Alzheimers Disease Center
Job Family Group:
Professional Staff
Job Description Summary:
P30-designated national leader in AD research with the vision to impact the lives of every patient and family dealing with Alzheimer's in the region and across the state of Kansas through our research, education, and clinical care. We are a comprehensive center at the forefront of clinical trials, lifestyle intervention trials, drug and translational research, and basic science research. Our research enables us to also provide leading edge clinical care and support for dementia caregivers. In addition, we provide a wide variety of both public education and training opportunities for the workforce of tomorrow.
The ADRC currently has seven core groups and one component group that support conducting in Alzheimer's disease research and outreach efforts:
Under the direction of the KU ADRC Director of Clinical Research, this position is responsible for providing comprehensive operational and administrative support to a large and still growing clinical research program. The primary function of this position involves the scheduling and communication of research study visits for participants in the KU ADRC Clinical Cohort and other large and complex research studies. In addition, this position will assist in processing the payment of study expenses and ensuring adequate study supplies. The ideal candidate will be engaged in increasing the efficiency of research operational functions in support of the center's researchers and staff.
The KU ADRC recognizes that our Center, University, and Community are strengthened by a diverse and inclusive group of students, faculty, and staff. We are committed to welcoming diversity, to eliminating discrimination, and to creating a climate of mutual respect that values our differences and our similarities. We are invested in making employment opportunities at the KU ADRC accessible to individuals of all backgrounds and life experiences. We strongly encourage applications from applicants who will enhance us in our continuing commitment to diversity, equity, and inclusion. Some actions we take to make the KU ADRC a more diverse, equitable, and inclusive workplace include:
*This is a hybrid position, therefore the role will require you to complete job duties both onsite at KUMC and virtually from a secure at home work location as determined by the supervisor.*
Job Description:
Required Qualifications
Education: Bachelor's degree. experience OR an equivalent combination of relevant post-secondary education and work experience that equals at least 4 years.
Work Experience:
- Experience using the Microsoft office Suite, specifically Word, Excel, PowerPoint.
- Experience using Microsoft Outlook (scheduling).
- Experience managing multiple tasks and deadlines.
Preferred Qualifications
Work Experience:
- 1 year of experience in a healthcare or university setting.
- Experience working with diverse populations.
Skills:
- Excellent written communication skills.
- Fluent (reading, writing, speaking) in Spanish.
Job duties
- Serve as primary scheduler for one or more large research studies; involves referencing multiple staff schedules and knowledge of the study visit needs and parameters to coordinate with the participants' schedules; includes making visit reminder / confirmation phone calls, handling re-scheduling as needed, and communication of scheduled visits with the participant and with KU ADRC centralized study scheduling calendar.
- Assist with verification and submission of study expenses for payment, under supervisor's direction.
- Oversee and ensure adequate inventory of study supplies; place orders to replenish supplies in a timely manner.
- Assist with maintenance of study staff's qualification documents such as keeping current medical licenses, CV's, and standard research training certifications; follow up with staff to obtain updated documents before expiration.
- Provide feedback to supervisor or serve on workgroups to assist in identifying methods to optimize the position functions.
- Other responsibilities as directed by supervisor.
Required Documents
- Resume
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Clinical-Research-Operations-Administrative-Assistant---Alzheimers-Disease-Center_JR006951 or go to https://careers.kumc.edu/ and search for position number JR006951.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
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