Clinical Operations Manager - Cancer Center

University of Kansas Medical Center Kansas City, KS Full-time Health Care Provider

Posted on April 26, 2024

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Clinical Operations Manager - Cancer Center

Department:
SOM KC Cancer Center Clinical Trials
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Clinical Program Management

Position Title:
Clinical Operations Manager - Cancer Center

Job Family Group:
Professional Staff

Job Description Summary:
The Clinical Operations Manager will manage clinical research activities led by investigator(s) and faculty in the Cancer Center research program. This position is a working manager role and will also be responsible for conducting study activities including consenting, follow up visits, etc. Will assist in the development and implementation of departmental standard operating procedures. Responsible for planning and executing operational aspects of research within the department, including managing deliverable, timelines, oversight of project costs, contracts, and agreements. Assists in grant writing, budget creation, and submission of grant requests to federal and foundation agencies. Responsible for leading cross-functional teams all in support of achieving the Cancer Center's mission.

The University of Kansas Cancer Center is the region's only National Cancer Institute-designated comprehensive cancer center where patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Description:

Condition of employment:

Must maintain research certification during employment, such as Certified Clinical Research Coordinator (CCRC), Certified Clinical Research Professional (CCRP) or other related certification.

Required Qualifications

Education /Certifications:

Associate's degree plus six years related work experience OR an equivalent combination of relevant post secondary education and work experience that equals 8 years.
Must have research certification such as Certified Clinical Research Coordinator (CCRC), Certified Clinical Research Professional (CCRP) or other related research certification.

Work Experience:

Advanced understanding of regulations governing clinical research (CFR, GCP, HIPAA).
Advanced understanding of statutes and guidelines relevant to regulatory affairs in clinical research.
In-depth knowledge of study budgets, contracts and grant applications.

Preferred Qualifications

Education:

Masters or higher degree in life sciences or healthcare field.

Skills:

Experience working with cross functional teams in managing projects.
Demonstrated ability to manage several project teams and competing priorities simultaneously.

Job Duties Outlined:

Manage and serve as primary contact for assigned clinical trial activities. Develop, understand and manage contractual and organizational expectations; nurture internal and external stakeholder relationships and needs. Primary contact for all protocol clarifications and logistical project related concerns.
This is a working manager position so will be responsible for conducting study activities including consenting, follow up visits, etc.
Assign, review, and train individual staff and multiple study teams. Employ escalation and performance plans as needed. Serve as expert mentor to junior staff. Establish and assign the activities of multiple teams to accomplish study goals. Provide constructive feedback to team members.
Develop direct reports through initial on-board training, regular 1:1 mentoring and coaching, career path management, leave requests, continuing education and delegation of responsibility.
Communicate effectively laterally across the team as well as up and down reporting structures within the Clinical Trials Office (CTO).
Mentor team members to prioritize, solve problems, and plan contingencies. Delegate activities while retaining ownership. Communicate project findings and priorities. Liaise with senior leadership to optimize performance of project team members.
Assure employees in area of responsibility comply with all KUMC, regulatory and other appropriate policies and approved practices.
Provide oversight and training to team members who are responsible for recruitment, obtaining informed consent, performing protocol required study procedures, maintaining essential documentation.
Coordinate and communicate with sponsor, CRO, and ancillary research departments and organizations involved in the day- to- day study and program management.
Track progress of projects and create progress reports. Prepare research reports for research personnel and funding organizations. Ensure the data collection and research protocols follow all sponsor and institution protocols.
Evaluates clinical research matrix, including data management query resolution timelines and non-compliance reports for the development of Corrective and Preventive Action and departmental processes.
Participate in internal and external research audits and inspections.
Manage project deliverables by monitoring metrics. Prepare, assist, and lead presentations of internal project status to senior leadership, disease working groups, and other stakeholders as needed. Be accountable for follow-up on action items. Take the initiative in identifying, resolving, or escalating issues.
Review and assist with editing of new protocols. Assess feasibility of research protocol, including reviewing appropriate patient population, budget and specific needs for the study.
Aid in study budgetary preparation and resource planning needs to accomplish study objectives.
Monitor observance of departmental operational policies and guidelines.
Perform other duties as assigned.

Required Documents:

Resume/CV AND Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$75,000.00 - $115,000.00
Minimum
$75,000.00
Midpoint
$95,000.00
Maximum
$115,000.00

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Clinical-Operations-Manager---Cancer-Center_JR006991 or go to https://careers.kumc.edu/ and search for position number JR006991.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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Clinical Operations Manager - Cancer Center

University of Kansas Medical Center

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