Program Specialist 2 - Physical Therapy

Eastern Washington University   Cheney, WA   Full-time     Health Care Provider
Posted on April 4, 2024
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Program Specialist 2 - Physical Therapy


About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’22-’23 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2023.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

Job Summary:
The Physical Therapy Department in the College of Health, Science & Public Health is currently seeking skilled and team-oriented applicants for a Program Specialist 2.

The Program Specialist 2 is responsible for the planning, coordination, development, communication, implementation and oversight of specialized programs, functions, and components unique to the Clinical Education (CE) Program in the Eastern Washington University (EWU) Department of Physical Therapy. They act as program liaison and will apply specific CE Program job knowledge that is not transferable to other areas within the DPT program or to other EWU departments or programs.
The Program Specialist 2 will assist the Director of Clinical Education (DCE) with specialized needs of the CE Program in the EWU Doctor of Physical Therapy (DPT) degree program. They will provide service to students throughout their enrollment in the 3-year program (approximately 120 in the program).
This individual must be highly organized and detail oriented. They must be able to self-determine and direct work requirements, plan, organize, achieve deadlines, exercise independent reasoning and decision making, analyze problems, use discretion, and keep confidentiality. They will access and interpret policies and procedures specific to the Clinical Education Program. They will interact daily with the DCE; EWU DPT faculty, students, staff, and administrators; other departments at EWU; Site Coordinators of Clinical Education (SCCEs), Clinical Instructors (CIs), and contract administrators at clinical sites in the community; and other outside entities.
Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays & 1 personal paid professional leave day per year, and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/ .

EWU expands opportunities for personal transformation through excellence in learning.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on April 11, 2024, and will continue to be screened until recruitment is closed.

Required Qualifications:
  • At least two years of administrative or managerial experience, including responsibilities for program operations.
  • Bachelor’s Degree – additional years of relevant work experience may be substituted on a year-to-year basis.
  • Proven experience in managing large databases and data entry procedures.
  • Exceptional attention to detail and accuracy.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Effective communication skills, both written and verbal, to ensure clear and concise messaging to students, clinical sites, and other stakeholders.
  • Ability to work independently as well as collaboratively.
  • Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.


Preferred Qualifications:
  • Eastern Washington University employee
  • Experience in health sciences education or a health care setting
  • Familiarity with contracts and compliance requirements related to clinical site placements and student documentation.
  • Experience with learning management software (LMS) products.
  • Knowledge of various rehabilitation settings


Other Skills and Abilities:
  • Flexibility
  • Collaboration
  • Collegiality
  • Communication
  • Teamwork
  • Time Management
  • Attention to Detail


Job Duties:
% of Time: 90
Responsibility / Duty: Clinical Education Programmatic Responsibilities:
  • Utilize delegated authority to make and implement plans, decisions, and commitments in areas related to the management and interpretation of policies, procedures, and necessary tasks within the CE Program.
  • Independently evaluate and solve day to day program operations procedural issues and/or recommend solutions and/or make changes necessary to conduct business pertinent to the CE Program and for the DCE.
  • Direct, initiate, and maintain CE affiliation agreements (contracts) between clinical facilities and EWU for more than 300 clinical sites.
  • Manage a large database containing clinical site information, student demographic information and compliance documents, clinical placements, and related data.
    • Ensure the accuracy and integrity of data by conducting regular audits and verification processes.
    • Develop and implement efficient data entry and retrieval procedures to optimize the database management process.
    • Request and track clinical site placements for students, ensuring timely and effective communication with both students and clinical sites.
    • Generate accurate and comprehensive reports based on database information to support program evaluation, decision-making, and compliance requirements for Accreditation of the DPT Program by the Commission on Accreditation in Physical Therapy Education (CAPTE) and other entities.
    • Maintain confidentiality and security of sensitive information in accordance with relevant policies and regulations.


  • Determine compliance requirements, coordinate programs, advise students, and monitor DPT student status to assure student compliance with requirements of EWU and contracted clinical sites including, but not limited to:
    • Certification programs including but not limited to First Aid, CPR, HIPAA, HIV/AIDS, and Blood Borne Pathogens (BBP).
    • National and Washington State Patrol WATCH background checks
    • Immunizations.
    • Drug screening.
  • Facilitate timely onboarding of students to clinical sites, using electronic communications and various online platforms, to assure student compliance with each site’s requirements.
    • Communicate requirements to students and advise them.
    • Serve as liaison between the student and the clinical site.
  • Advise students throughout the academic program.
    • Database navigation to upload compliance documents, access clinical site information, and complete assignments.
    • Fulfillment of compliance requirements.
    • Onboarding to clinical sites.
  • Provide guidance and support to SCCEs and CIs.
    • Access to database.
    • Access to and data entry into online student performance assessment software.
    • Communicate EWU program requirements for CE experiences
    • Evidence of service to EWU.
  • Prepare, update, and distribute the Clinical Education Handbook and all policies, procedures, contracts, and forms related to the CE Program.
    • Confer regularly with faculty, students, staff and outside entities regarding CE Program policies and procedures.
  • Represent the CE Program and/or the Department of Physical Therapy at meetings and events
  • Represent the DCE to initiate or conclude department business within the CE Program.
  • Organize and manage all aspects of the APTA Credentialed Clinical Instructor Program (CCIP) courses hosted by EWU Department of Physical Therapy virtually, on-site, and at offsite locations.

Essential Function Indicator: Yes


% of Time: 10
Responsibility / Duty: Provide administrative support to the Operations Manager and department
  • Assist Physical Therapy Operations Manager as requested with budget, supervision, staffing, and communications.
  • Arrange and coordinate DCE travel for clinical education site visits.

Essential Function Indicator: Yes



Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement: https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

Upon hire you must complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training-resources/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training-resources/.
Salary Information: The salary for this position is $43,284 (minimum) up to $49,860. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills.

Posting Date: 04/03/2024
Open Until Further Notice: Yes
Closing Date: 4/10/2024
Screening to Begin: 4/11/2024

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/12051

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.








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Eastern Washington University

Cheney , WA